Booking Terms & Conditions

Reservations for short-term holiday accommodation are accepted by Private Properties Australia (PPA) ABN 18 159 450 361 of PO Box 524, Dunsborough, WA 6281 (“the Booking Agent”) as agent for the Owner of the Property and to which bookings the following Terms and Conditions apply:

Updated 21st June, 2022

Cancellation due to Coronavirus Travel Restrictions and Testing

Where a guest cancels due to a positive COVID test, the guest will be offered a credit note (to be used within 12 months), where such an offer is at the absolute discretion of Private Properties. Private Properties reserves the right to withhold some monies to cover the administrative expenses and other losses, dependent on when notice of cancellation is given by the guest.

In addition, for guests travelling from outside of Western Australia, the guest shall comply with all Government (Federal and State) entry requirements into Western Australia. Where the guest does not meet entry requirements prior to departure from the guest’s home location, the guest will forfeit any and all monies paid. 

Cancellation (Standard)

If your booking is arriving within the next 6 months – your payments are non-refundable, however  if we are able to rebook the properties for your dates, we can either refund your payment less a $200 cancellation fee or your money can be placed in credit for future use with no cancellation fee applied.

If your booking is arriving more than 6 months in advance – we will refund your payments less a $200 cancellation fee or your money can be placed in credit for future use with no cancellation fee applied.

The Booking Agent, PPA, recommends that the Guest takes out comprehensive holiday cancellation and protection insurance with a reputable insurance company to cater for any unforeseen circumstances which may arise including accident, ill health or any other matters beyond the Guest’s reasonable control.

Amendments to Bookings

Amendments to bookings arriving more than 3 months in advance – changes to arrival dates and/or properties are permitted.

Amendments to bookings arriving within the next 3 months – are deemed as a cancellation and the above terms will apply.

Rental Contract

The rental contact is between the Guest and the Owner of the Property for which the accommodation booking is made and is subject to the terms and conditions herein. The contract for accommodation shall not be effective until the Booking Agent sends the Guest written confirmation of the booking. The Guest acknowledges that the Booking Agent acts as a booking agent for the Owner only and not as a principal.


The accommodation booking will not be confirmed by the Booking Agent until the Guest’s deposit payment is received and cleared. If the accommodation booking is made within three (3) weeks of the date of commencement of the Guest’s proposed holiday, the full rental payable for the Property is required together with any bond, credit card information and any other payment applicable.

Final Payment

The full amount payable in respect of the Property rental shall be paid at least three (3) weeks prior to the date of commencement of the booking. If the full payment has not been received by the Booking Agent at least twenty one (21) days prior to the start of the rental period, then the Booking Agent and the Owner reserve the right to cancel the booking without notice and the Guest will forfeit the Guest’s deposit which will be non-refundable in such circumstances.

Noise & Neighbours

We want you to enjoy your stay but please be aware of the impact of your noise on others and keeping our neighbours happy is of paramount importance. Noise and music should not impact any other property and noise levels are to be respectful at all times. There is to be no outdoor music or outdoor entertaining after 9pm. Noise complaints will result in bond deductions and possible eviction.


All Private Properties holiday homes are strictly non-smoking. Should you smoke outside, please dispose of butts responsibly and not into the garden due to the risk of fire. Please note: some properties are non-smoking inside and outside. 

Outdoor Fires

Outdoor fires are only permitted at properties where a firepit is provided and only during the restricted burning period, in accordance with the specific Shire regulations. If an outdoor firepit is not provided, do not light an outdoor fire. It is your responsibility as the guest to check the Shire website for the Fire Ban Period (usually November to April) before you light any fire of any kind. This includes: Wood fuelled BBQs, Wood fired pizza ovens, Chimineas and Outdoor Firepits.

If an outdoor fire is evidenced during a Fire Ban Period or where there is not a firepit provided, the fire will be extinguished immediately and your security bond forfeited in full.

Guest’s Obligations in Respect of the Property

The Guest shall be responsible for the Property during the Guest’s stay. The Guest shall take all reasonable care of the Property and at the end of the stay shall leave the Property including all utensils, fixtures, fittings and equipment on, in or about the Property in a clean and tidy condition. The Guest shall be liable for any extra cleaning, breakages or damage caused to the Property or any part thereof or any of the chattels therein that may occur during the Guest’s occupation of the Property and all costs for extra cleaning, repair and replacement thereof shall be payable to the Booking agent or the Owner from the Guest Security Bond. Any such costs over and above the amount taken as a Guest Bond may be sought by the Owner through the Local Court. Any damage or breakage to any part of the Property or any of the chattels therein shall be reported to the Local Agent, Booking Agent or Owner as soon as practicable after the damage occurring thereto.

Additional Features (If Any)

If additional features such as a swimming pool, vehicles, boats or other facilities are indicated as being available at the Property concerned at an additional cost to the Guest, the additional charges (if any) will be paid at the time of use unless otherwise stated in the confirmation. The Guest acknowledges that the use of any additional amenities is entirely at the Guest’s risk and neither the Booking Agent nor the Owner shall accept any responsibility for any injury, loss or damage to property or any third party arising from the use thereof.

Guest’s Property

All personal belongings, baggage, vehicles and other property of the Guest of any description shall be the risk of the Guest at all times and neither the Booking Agent nor the Owner accepts any responsibility for any loss or damage thereto.

Lost Property

Personal belongings left at a property can be returned to a nominated address, a postage & handling fee of $50.00 will be charged to your credit card. If our guest services team find lost property at a holiday home, we will hold the items for a maximum of one month.

Guest Numbers and Functions

The Guest may only allow the Property to be occupied by the number of persons nominated in the Guest’s application and under no circumstances shall the number of people occupying the Property be greater than that appearing on the Guest’s application or the booking confirmation, whichever is the lesser. The Booking Agent and Owner reserve the right to refuse occupation of the Property to the Guest if the condition on the number of people intended to occupy the Property is not observed. Shire regulations allow holiday homes to be rented for accommodation purposes only and not as a function venue eg. for a wedding or party. Functions and gatherings are not permitted and, if evidenced, may be closed down immediately and result in the security bond forfeited in full.

Right to Refuse or Revoke Bookings

The Booking Agent and the Owner reserve the right to revoke or refuse to honour any property accommodation booking which may in the opinion of either party (and at their sole discretion) be unsuitable for the Property concerned.

Booking Confirmation

Once a Guest’s booking has been confirmed, the Guest shall be responsible for payment of the total price for the rental period and all extras (if any) as shown on the confirmation notice on or before the date or dates referred to in such notice.


The Guest acknowledges that the Booking Agent has used its best endeavours to describe the Property to the Guest within the limited extent of the communications between the Guest and the Booking Agent and the Booking Agent shall not be liable to the Guest in any respect should the Guest consider the Property to be unsuitable for any reason whatsoever.

Description of the Property

All information in respect of the Property contained in the Booking Agent’s website is believed to be correct at the time of the publication, however, all details are subject to change by the Booking Agent and/the Owner without notice. The Booking Agent will not accept any responsibility for any alterations to the Property or any part thereof beyond the Booking Agents control or any liability for any matter or occurrences beyond the Booking Agents reasonable control including damage caused by extreme weather conditions, break down of appliances, wiring, plumbing, invasion of pests, or any act or omission on the part of the Owner causing loss, accident or injury to the Guest or any one or more of them.

Availability of Property

The short-term accommodation contract negotiated by the Booking Agent and made between the Guest and the Owner is made on the understanding that the Property and its facilities as stated in the booking confirmation will be available as represented to the Guest. Should any events whatsoever arise beyond the reasonable control of the Booking Agent which render the Property uninhabitable (for example flood, fire, storm, tempest, etc) or the property becomes for sale or is sold by the Owner, then the Booking Agent may have to cancel the Guest’s booking for the Property. Should such circumstances arise then the Booking Agent will endeavour to relocate the Guest to a holiday home of a similar standard to the property in the same area. Where this is not possible, the Booking Agent will refund all monies paid by the Guest in respect of the Property. Upon refund of the monies paid, the guest shall have no further claims whatsoever against the Owner of the Property or the Booking Agent.

Pet Bookings: Terms and Conditions
Confirmation of a booking and payment of a deposit means acceptance of the terms below.

Pets are only permitted at pet-friendly properties with the prior consent of Private Properties and the property Owners.

An additional accommodation charge or pet fee will be applied at the time of booking.

The following must be adhered to:

Pets are to be kept under control at all times.

Pets must not be left unsupervised or alone at the property at any time. Property neighbours may call the local ranger if the dog is barking.

The Guest is responsible for any damage caused by pets, inside or outside the property. If extra cleaning is required this will be deducted from the Security Bond.

Pets are not permitted into bedrooms or on the furniture at any time. Charges will apply for cleaning of furniture/ bedding where applicable.

Pets that are allowed inside should be cleaned and fully dried off before being allowed to enter the property.

Guests agree to bring their own pet bedding, food bowls and other pet items to the property as, unless specified, these items will not be available at the property.

Guests must dispose of pet faeces and this is to be done in a clean and sanitary manner.

Additional pet restrictions may apply at some properties, these will be noted in the property features. Neither Private Properties nor Property Owners can accept responsibility for pet safety nor do we guarantee the suitability of the property for the dog you are bringing.  The onus is on the pet owner to ensure that the property is suitable for their pet.